Massive and Ongoing Recruitment at Plan International, March 2018

Plan International is evolving in response to shifts in international development and humanitarian response. We are doing this so we can continue to make a stand for children’s rights. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. Having identified girls as the most marginalised group, they will be our ongoing focus as we work towards helping 100 million girls learn, lead, decide and thrive within their communities. As we embark on this ambitious and exciting journey, we are recruiting for talent across the globe.

We are recruiting to fill the following positions below:

Job Title: Finance Officer
Location: Abuja
Reports to Finance Operations Manager

Purpose

• To provide support under the responsibility of the Finance Operations Manager in ensuring that all accounting procedures for
• documentation of tran sactions of Funds Receipt and Disbursement are observed and financial processes and reports are in line withp olicies of Plan International Nigeria.
• To contribute to the provision of regular and detailed financial analysis report to informmanagement decisions.

Dimensions of Role

• Implementation of financial management processes, protocols and systems.

Key End Results and typical Responsibilities:

• Accounting Software Operations and Reporting
• Prepare payment, journal and receipt vouchers using the corporate accounting software – SAP.
• Ensure that transactions are complete and accurate with self-explanatory and understandable description.
• Maintain good filing for all vouchers in a limited access area to ensure easy retrieval.
• Maintain a record of vouchers borrowed by staff and ensure that they are returned and filed appropriately.
• Support the monthly SAP closure processes.
• Print the monthly SAP reports for signing and appropriate filing.
• Ensure that the SAP balances of the advances account agrees with the sub ledger balances.
• Contribute to the monthly financial report.
• Support program staff in making payments to participants during activities implementation.
• Internal Financial Controls & Payments
• Ensure that the documentation for payment is acceptable and accurate with all arithmetic calculations being correct.
• Approved payment request should be processed within one week of receipt.
• Prepare the Withholding tax and VAT schedule where relevant before payment is done.
• Cancel (stamped PAID) all vouchers (payment, journal and receipt) and its supporting documents to forestall re-use.
• Ensure all cheques are prepared in a way that ensures accuracy and validation for payments
• Issue cheques as per weekly payment list; exception should be approved by CFM.
• Maintain cash books, including providing updates to Finance Operations Manager to prevent a negative cash and bank balance.
• Release cheques to the right payee and ensure the appropriate receipts are issued and filed.
• Perform any other duties as specified by your supervisor(s).

Advance Management:

• Prepare and maintain the sub ledger for all advances (travel, purchase etc.).
• Ensure timely liquidation of staff advances and ensure that more than one advance is not given to a staff at a time.
• Make available weekly to the Finance Operations Manager a list of all un-liquidated advances and support with the follow up of these advances.

Financial and Other Reports:

• Prepare Country Office’s schedule report monthly for the following:
  • Prepaid Rent
  • Prepaid Expenses
  • Accruals
  • Assist in the Administration of Staff Payroll
• Prepare the withholding tax deductions report and completing and submitting monthly Statutory PAYE forms to relevant Government Organizations.
• Circulate monthly pay-slip to all staff.
• Human Resource Development
• Supports the Finance Operations Manager in strengthening financial records, documentation and controls and builds capacity of staff to ensure a high level of quality
• financial records and management.
• Learning and knowledge management
• Shares relevant financial information as required by Supervisor to supports the proper documentation of all financial transactions on the projects.
• Participates in global/regional projects/networks as requested.
• Resource Mobilisation
• Support resource mobilization efforts through contribution to budget preparation for proposal writing and related engagement.

Dealing with Problems:

• Use Plan procedures to settle conflicts among colleagues;
• Resolve problems that are not covered by established process.
• Analyse possible causes of problems and suggest solutions to get them resolved.
• Refer, whenever necessary, the case to the Finance Operations Manager for consideration.
• Communications and Working  Relationships: Working contacts inside and outside the organization; include the purpose and level (high,medium, low) of the contact
• Prepare and submit where required relevant financial project reports for domestic consumption.
• Provide timely responses concerning financial queries linked with relevant projects or programmes.
• Report to the Finance Operations Manager.
• Work with other members of the Finance team in-country to ensure effective and efficient
• programme delivery.

Qualifications and Experience

• University degree in Accounting or relevant professional qualifications equivalent.
• At least 3 years’ experience in a similar role.
• A BSc or HND in Financial accounting and related financial/Business administration courses.
• At least 2 years practical work experience in managing financial and administrative systems for donor funded projects.
• A minimum of 1 years’ experience in grant financial management with donor funded projects in Nigeria.
• Skills & Knowledge
• Basic financial skills
• Communicates clearly and effectively appropriate to the audience
• Possession of good report writing skills
• Passion for learning and development.
• Good computer literacy skills.
• Team player

Behaviours:

• Provides good and adequate financial support to enable Plan meets it’s agreed financial and program outcomes.
• Actively seeks for support in addressing difficulties in execution of duties.

Physical Environment and Demands

• Travel to Programme activities to support financial transactions where necessary.
• Level of Contact with Children: Low contact- the job responsibilities of this position require the post holder to have very infrequent contact with children. Despite this, it is expected that children shall be protected at all times.

 

 

Job Title: Security Officer
Locations: Abuja, Borno
Functional Area: Safety and Security
Reports to: Safety and Security Manager
Travel required: Frequent
Effective Date:April 2018
Grade: C2
Role Purpose

• The Security Officer will be responsible for the assessments, security related guidance and enforce implementation of security policies, guidelines and procedures for the Humanitarian Response Program with the support of the Safety and Security Manager

Dimension of the Role:

• This will involve, but is not limited to: promoting a culture of security; security incident reporting; security guard oversight and management; monitoring and analysing the security situation in the states of humanitarian response, supporting the development and implementation of Security related Standard Operating Procedures (SOPs) in the Adamawa and Borno field offices.
• The scope of responsibility is for both Plan International and all authorised visitors.

Accountabilities

• Programme development & Quality Management
• Advise Humanitarian/ country office staff Unit on all aspects of security, management issues and trends in the North East
• With support from Security Advisor develop/maintain an appropriate framework of security measures and standard operating procedures (SSOPs), which will increase Plan International Nigeria’s overall capacity to protect staff, programs, and property for the humanitarian response
• Ensure that Plan International Nigeria SSOPs reflect risk levels referenced in Plan’s Global Security Policy and ensure SSOPs are compliant with all Plan’s policies
• Manage the day-to- day operations of security management i.e. guard oversight/management/direction; identification, documentation, analysis and follow up of security threats/incidents; monitoring SSOP compliance; staff/vehicle movement control, etc for the humanitarian response
• At the state level, lead the response to all security threats/incidents in a timely, professional and appropriate manner
• Review existing Security Risk Assessments (SRAs) and conduct same routinely in the two North East states of Plan’s Humanitarian response operational locations as well as whenever the security situation changes and advice programming
• Monitor and suggest ongoing improvements to existing security warning systems and produce the report to updates/alerts etc., then analyse available information with respect to potential impact to
• Plan International Nigeria and inform staff /management accordingly of security risks.
• Ensure regular communication with all project leads.
• Regular attendance at relevant security meetings and forums for the North East.
• Report on security incidents/threats to Security Advisor on a regular basis (including analysis of trends) and focal persons at the district level
• Review physical security arrangements including insurance for staff and assets (e.g. vehicles) in collaboration with relevant managers such as P&C, Operations Managers etc, on a regular basis and implement action plans to improve/correct as/when required
• Develop and test contingency plans based on results and anticipation of security threat/risk assessments and develop staff preparedness/capacity to respond, staffing collaboration with focal persons at the district/PU level
• Ensure that regular safety and security trainings are conducted with relevant field staff
• Build the capacity of all staff on security including health and safety aspects under P&C leadership/ownership
• Assess communications needs and recommend improvements/technological aspects to make sure that all equipment’s are working and in good condition such as generator(s), radios, satellite phones, etc.
• Assume any other responsibility as assigned by the supervisor.

Human Resource Development:

• Supports the training of Staff and partners on security protocols and practices.
• Learning and knowledge management
• Providing appropriate development tools/knowledge to staff on security and safety such as: provision of training for security guards; induction on Security to all Plan staff and maintain Security
• Briefing for all visitors.
• Ensure utilization, proper documentation and dissemination of the following below:
• Security Standard Operating Procedures (SOPs)
• Security Risks Assessments (SRAs)
• Security and Safety Management Plan (SSMP)
• Security Incident Logs and Reports and trend analysis
• Quarterly Security Report
• Loss/Incident Notification Form
• Resource Mobilization
• Support resource mobilization efforts through contribution to proposal design and budget preparation to ensure security considerations are properly captured.
• Dealing with Problems
• Use Plan procedures to settle conflicts among colleagues;
• Resolve problems that are not covered by established process.
• Analyse possible causes of problems and suggest solutions to get them resolved.
• Refer, whenever necessary, the case to Supervisor or other management colleague for consideration.

Communications and Working Relationships:

• Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
• Prepare and submit relevant project security briefs based on agreed timelines to supervisor.
• Regularly disseminate security briefs to Plan international Nigeria colleagues, and other Plan
• International Staff and associates as necessary.
• Provide timely responses concerning security queries linked with relevant project implementation.
• Report to the Safety and Security Manager
• Work amicably with other Plan International Nigeria staff to ensure effective and efficient
• Programme delivery.
• Keep Head of Health programs copied on all correspondence for BORN and SHOW projects.
• Establish and maintain regular security networks with different partner organizations working in Nigeria.

Knowledge, Skills

• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility.
• This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
• Strong knowledge and experience in occupational security and health & safety operations
• Ability to prioritise and manage complex and varied workloads, often to tight deadlines, in a dynamic, fragile and multi-cultural setting
• Ability to guide staff with limited security capacity
• Ability to predict and respond to security threats/incidents
• Strong diplomatic, interpersonal, and trouble-shooting skills including negotiation and influencing

Skills:

• Ability to work with multiple stakeholders
• Energetic and motivated individual, with a proven track record of undertaking similar assignments
• Strategic and critical skills – but also focused on operational results and ‘getting things done’
• Commitment to continuous learning; willingness to keep abreast of new developments in security
• Able to work independently but also collaborate closely within teams
• Ability to establish and sustain strong working relationships with Plan colleagues and in the broader Nigeria community/context
• Culturally and socially sensitive

Values in Practice:

• We are open and accountable
• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people
• We strive for lasting impact
• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.
• We work well together
• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.
• We are inclusive and empowering
• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

Level of contact with Children:
Medium

 

 

Job Title: Monitoring & Evaluation Advisor
Location: Sokoto
Grade: D1
Department: Program
Reports to: National Project Manager

Purpose

• Provide leadership in developing and implementation of monitoring and evaluation plan and corresponding instruments for MNCH project andimplementing, strategies in compliance with the project managem en t tools and requirements.
• Take the lead in project reviews, assessmentincluding internal data quality assessments, monitoring and evaluations.
• This positi on will also be responsible for developing project staff’s capacity in the area of both progress and data gathering, verification and resultsmonitoring.

Dimensions of Role

• Monitoring and Evaluation of the project activities
• Design and implementation of monitoring systems for the project.
• Act as the Knowledge management focal person for the project.
• Key End Results and typical Responsibilities
• Programme development & Quality Management
• Designs, develops and implements the comprehensive M&E framework/strategy, system and quantitative and qualitative tools, with a focus on health management information systems strengthening and incorporating mobile technology
• Leads regular monitoring data collection, verification, entry, spot checking, analysis, reporting and sharing, ensuring accurate, high quality household, community and facility level data is collected on all
• PMF (Performance Measurement Framework) indicators on a regular basis and as per agreed framework and timelines
• Supports, coordinates and follows the development and implementation of Baseline, Midterm, Endline and research studies in order to inform the M&E framework, tools, systems and processes
• Provides information and feedback to the National Project Manager to inform adjustments in project strategy, and to ensure that the project remains relevant and effective.
• Share and disseminate best practices on Program related lessons learnt in collaboration with Health Experts in the state.
• Work with project team members to ensure community level data is collected, analyzed and presented for communities to make informed decisions on MNCH issues.
• Ensure timely and high quality regular monitoring and evaluation reports are produced.
• Set up and manage a project knowledge management system.
• Provide regular and timely feedback on project progress against planned activities, outputs and results.
• Ensure capacity building by regularly training and mentoring staff and partners for improved program monitoring and evaluation.
• Provide technical leadership in operational and programme research processes.
• Provide overall technical guidance and supervision to the Project M and E coordinators.
• Develop innovative strategies, including application of IT technology, to engage the State Ministry of
• Health Department of Planning, Research and Statistics and PHCDA on MNCH data collection and quality improvement.
• Establish linkages with M and E units of existing MNCH projects in the state.
• Fulfil Plan’s Child Protection Policy at all times to prevent children from all forms of child abuses.

Human Resource Development:

• Supports the Project Finance Manager in strengthening financial records, documentation and controls and builds capacity of national programmes staff to ensure a high level of quality financial records and management.
• Learning and knowledge management
• Shares information within the Programme team about innovative programme approaches and supports the documentation of such approaches, good practices and lessons learnt.
• Facilitates processes for internal and external knowledge sharing among national programmes teams in the region and supports such processes between regions
• Participates in global/regional projects/networks as requested.
• Resource Mobilisation
• Support resource mobilisation efforts through proposal writing and related engagement.
• Dealing with Problems
• Design, implementation and monitoring of project administrative management processes, protocols and systems.
• Ensure compliance of SHOW project administrative processes with Plan International and donor requirements.
• Manage Plan financial and controlling processes on the SAP program.

Communications and Working Relationships:

• Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
• Prepare and submit relevant project reports for domestic and international consumption.
• Provide timely responses concerning queries linked with relevant projects or programmes.
• Report to the Deputy Country Director;
• Provide advice and support to Plan International Nigeria’s programme delivery and resource mobilisation.
• Work with other members of the programme the units to ensure effective and efficient programme delivery.
• Bringing hearts and minds together for children.

Qualifications and Experience

• A Bachelor’s Degree in statistics or social or health sciences or an equivalent from a recognized university. Master’s degree will be an added advantage.
• At least 5 years practical work experience in monitoring & evaluation of public health programs especially MNCH programs.
• Experience in Participatory Monitoring and Evaluation especially in community and household data collection processes.
• Experience in application of result based management tools.
• Experience working with the DHIS 2.0 software is critical.
• Proven understanding of programming concepts and Human Rights Approaches to Development.
• Knowledge and experience with Donor program and M & E frameworks and approaches.
• Thorough experience with the use of technology for data collection including mobiles phones and Global Positioning System (GPS) preferred.

Skills & Knowledge:

• Ability to coordinate large data collection processes and manage large datasets, including analysis, interpretation and presentation of both quantitative and qualitative data.
• Promotes innovation and learning
• Communicates clearly and effectively appropriate data and results to relevant audiences.
• Excellent planning and management skills
• Analytical and Problem Solving skills
• Ability to contribute to Policy development processes.
• Ability to work in a multidisciplinary and multicultural team
• Possession of excellent report writing skills
• Strong negotiation, facilitation and influencing skills software/ statistical packages such as Microsoft Access SPSS, STATA, Epi Info, databases (Access) and spreadsheets (Excel).

Behaviours:

• Well functioning and effective gender responsive M&E systems with appropriate tools/instruments. (comprehensive M&E framework and plan)
• Established and regularly updated training databases.
• Established and regularly updated Performance Management Framework.
• Established process for timely and regular feedback of monitoring outputs into project planning and other decision making cycles.
• Regular Internal Data Quality Assessments.
• Increased capacity of staff in M&E.
• Established and effective process for production and timely submission of high quality reports.

Internal:

• Gender Advisor
• Implementing Partners
• M and E coordinators

Basic Competencies:

• Ability to coordinate large data collection processes and manage large datasets, including analysis, interpretation and presentation of both quantitative and qualitative data.
• Promotes innovation and learning
• Communicates clearly and effectively appropriate data and results to relevant audiences.
• Excellent planning and management skills
• Analytical and Problem Solving skills
• Ability to contribute to Policy development processes.
• Ability to work in a multidisciplinary and multicultural team
• Possession of excellent report writing skills
• Strong negotiation, facilitation and influencing skills
• Software/ statistical packages such as Microsoft Access SPSS, STATA, Epi Info, databases (Access) and spreadsheets (Excel).

Physical Environment and Demands

• Travel to Programme/Facilities Units is required as necessary to ensure that programme are effectively delivered.

Level of Contact with Children:

• High contact- the job responsibilities of this position require the post holder to have frequent contact with children.
• It is expected that children shall be protected at all times.

 

 

Job Title: Deputy Emergency Response Manager
Location: Maiduguri, Borno (with frequent travel to Mubi & Abuja)
Reports to: Emergency Response Manager
Effective Date: March 2018
Grade: E

Role Purpose

• The purpose of this role is to support the international Emergency Response Manager (ERM) who is leading the emergency response work of Plan International Nigeria in the North East. The role will particularly be responsible for operational activities including dealing with issues of Finance, Human resources Admin and logistics.
• The ERM is covering a variety of different tasks, which includes among others overseeing the development and implementation of the Emergency Response Plan (incl. project implementation of different projects with different institutional donors and National Offices), maintaining the emergency master budget, ensure the regular development of Sitreps, representing the organisation at various clusters, working groups and towards external as well as internal (i.e Regional Office, IH, Lake Chad Basin Unit) humanitarian actors, being the overall line manager for the whole emergency response team which is spread across three locations (Abuja, Maiduguri and Mubi).
• To ensure that all these tasks can be appropriately addressed by the ERM, he/she will need to be able to delegate certain management authority and tasks to the Deputy ERM to ensure continuity and regular oversight and support to the emergency response team.
• Furthermore, it is key that in the absence of the ERM, no gap in terms of decision making regarding the response actions as well as continuousmanagement support to the response team is occurring.

Accountabilities

• Emergency Response Programme Management
• Provide leadership on humanitarian response operational issues – including dealing interfacing with finance, coordinating with HR and overseeing the Admin and logistics team and any other operational tasks as agreed with the ERM.
• Regular monitoring of project implementation status in terms of expenditures and activity implementation progress).
• In absence of the ERM (i.e. due to leave, illness, other tasks) represents the emergency response team of Plan Int. Nigeria both internally and externally and therefore will act as Officer in Charge (OiC) including all related authority which is required to be the OiC.
• Jointly reviewing and revising where required with the ERM and the Plan Nigeria CMT the emergency response plan.
• Support program teams in implementation of emergency response programs, including support for start-up of new grants as well as during implementation and tracking of qualitative and timely
• implementation
• Support program teams with operational challenges by working closely with the logistics and admin department
• Support program teams in tracking expenditures and by reviewing financial reports.